How to Create an Exam

How to Create an Exam



Step – 1

You can access the 'ExamOnline Administration Portal' by logging in with the provided credentials.




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Configuring an Exam

Step – 1
  1. Name of the Exam –
Give the name to the Exam.

NotesNote: When specifying the "Name of the exam",  it's essential to avoid using special characters, particularly the use of "/". 
  1. Exam Code –
Specify the exam code which is unique to the exam.
  1. Exam Date –
Specify the date of the commencement of the exam with time.
  1. Duration (Minutes) –
Specify duration of the exam
  1. Exam Subject –
Specify the subject to which the exam is affiliated . To add a new Exam subject, you can click on the ‘+’ button adjacent to the field.
  1. Exam Type –
Select the type of exam i.e. IBT, CBT, RPT or PASS
  1. IBT(Internet Based Exam): In this Type there is no proctoring, however the screen of the candidate can be recorded if configured
  2. CBT(Center Based Exam): In this type of test the exam happens on site. Internet is not used in this type of exam.
  3. RPT (Remote Proctored Exam): In this type of exam there is either AI proctoring or a human proctor long with the AI to monitor the candidates.
  1. Exam Semester -
You have the option to specify and match the semester details for which the exam is being held.
  1. Exam Tag -
Exam tag can be given to the exam. It is used to add additional meta description to an exam. To add a new Exam Tag, you can click on the ‘+’ button adjacent to the field.

    Once done, click on “Save”.



    Step – 2

    Now you will move to the “Exam Configuration” page where you can Configure the exam.
    In the “Exam Configuration”, you are required to specify the basic configuration of the exam .  This information pertains to what is permissible and prohibited during the examination.

    1. Exam Controls 

    Login Time –

    Date and time from which the exam will be active i.e., the examinee can login into the exam portal.
    It is recommended to keep 15 mins prior to the commencement of the exam. 
    1. Deactivation Time –
    Date and time after which the exam will be deactivated i.e., the exam will be no longer accessible to the examinee.
    1. Enable Section Timing –
    Each section will have its time duration and the candidate will automatically be taken to next section on completion of time limit as specified while creating the section.
    1. Evaluation End Date –
    Deadline for completion of the evaluation.
    Only descriptive and file upload type questions are evaluated by the evaluator.
    1. Fixed Exam End Date And Time –
    This is the predetermined time at which the exam will be end irrespective of , if a candidate logs in late.
    1. Late Login Period –
    Additional time(In Minutes) provided to the examinee to login in the exam (After the exam start time).
    Note: Setting the value to "0" will result in unlimited late login duration.
    1. Mandatory Exam Duration –
    Minimum time after which exam can be submitted(min).
    1. Extra Time For Disability–
    Additional time(In minutes) is granted to individuals with disabilities.
    1. Desktop Only –
    Examinees can only use a desktop/laptop for the exam i.e., mobile phone and/or other devices cannot be used for the exam.       
    1. Secure Browser -
    Secure Browser ensures a focused online examination environment by restricting users from accessing any other windows during the exam session.

    then click on 'Save & Next' to next Step.



    Step -3 

    Now the second page of “Exam Configuration” will open where you can configure the Proctoring,

    1. Proctoring

    By selecting proctoring option you can choose between the type of proctoring required in the exam.
    1. Proctoring Type –
    Select the type of proctoring
    1. Lite – Only AI will monitor the candidates ,no human proctor will be provided.
    2. Live - Human proctor along with AI will monitor the candidates.
    1. Authorization Type –
    Select the type of authorization
    1. Photo – The proctor will be able to authorize the candidate based on their photo and ID card image.
    2. Video - The proctor will be able to conduct a video chat with the candidate during the authorization process.
    3. None - Candidates will not be required to undergo any authorization before entering the exam.
    1. Enable Dual Monitor Check –
    Enables a compatibility check for multiple connected displays/devices during the system compatibility test
    1. Photo Snapshot Frequency –
    (In Seconds) Represents the photo snapshot capture interval of the examinee during the exam. Captures the exam screen as well as the candidate snapshot.
    1. Save Candidate Video –
    Enables the examinee’s video and audio recording to be saved for future use.
    1. Save Screen Recording –
    Records the candidate’s screen during the exam. Can be used with or without proctoring
    1. Browser tolerance Limit –
    Maximum number of times the candidate can navigate from the window. Once this limit is exceeded the exam gets automatically submitted.
    Note: Setting the value to "0" will result in an unlimited browser tolerance limit count.
    1. Number of Bio Break Allowed –
     Number of breaks allowed during the exam.
    1. Bio Break Time Period –
    Total duration(In Minutes) of the break allowed during the exam.
    NotesNote: This time is not in addition to the total duration of the exam as the exam timer will continue running in the background during the break.
    1. Mandatory Secondary Camera –
    Enhances exam security and/or the extent of monitoring by allowing a secondary camera to capture the surrounding environment of the examinee.

    then click on 'Save & Next' to next Step.




    Step -4

    Now the third page of “Exam Configuration” will open where you can configure the Exam Features,

    1. Exam Features

      In this panel, you are required to mention the additional exam features that may be available to the examinees.

      • Login Attempts Allowed – Maximum number of login attempts allowed for a candidate during the exam.
        Note: If the number of login attempts is "0", the candidate will be unable to log in.
      • Inline File Upload – If required, examinees can upload handwritten answer sheets (in the specified format) during the exam.
      • File Upload Time – Time allotted to the examinees to upload their answer sheets (in the specified format) after the exam gets over.
      • Forward Only Navigation – Examinee will not be allowed to go back to the previous question.
      • Mandatory Question Response – Examinee will have to answer all the questions before moving ahead.
      • Display Exam Score – Displays the exam score of the examinee after final submission.
      • Display Answer Sheet – Allows examinees to view their answer sheet after the exam.
      • Enable Utilities–
        Enables additional tools during the exam. The following utilities can be selected:
        • Calculator – A virtual calculator is provided for use during the exam.
        • Rough Sheet – A digital rough sheet is available for rough work.
        • Log Table – A digital logarithmic table is provided if required.
        • Select All – All utilities can be enabled at once.
      • Allowed Downloads –
        Specifies the reports or documents that examinees are permitted to download during or after the exam. The following options are available:
        • Score Card – Allows the candidate to download their scorecard after the exam.
        • Answer Sheet – Enables downloading of the submitted answer sheet.
        • Certificate - Enables downloading of the certificate for the candidates who have passed the exam.
        • Select All – Grants permission to download all available reports.
      • Exam Pass Score – Defines the minimum marks required to pass the exam.
      • Allow Re-attempt– If enabled, examinees will be allowed to re-attempt the exam.
      • Total Number of Attempts Allowed –Defines the maximum number of attempts a candidate is allowed for the exam.

      • Grace Period – Minimum number of days after which the exam can be re-attempted. This defines the cooldown period between successive attempts.




    Step -5

    Now the fourth page of “Exam Configuration” will open where you can configure the QP Delivery.

    1. QP Delivery 

    In this panel, you will define the order of questions that will be shown to the examinees.

    1. QP Creation – 

    Fixed: Same set of questions will be there for all the examinees.

    Random: Questions will be picked randomly from  questions bank.

    1. Randomize Questions –
    Randomizes the sequence of questions for each examinee.
    1. Randomize Options  –
    Randomizes the sequence of options for each examinee.

    then click on 'Save & Next' to next Step.


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    Enter the Instructions

    Step – 5

    Now the “Instructions” page will open where you can add instructions in multiple languages,

    "You will choose the exam medium, with the default language set to English, and optionally, you can select multiple languages as needed. In the instructions panel, you should define the instructions that will be displayed to examinees at the start of the exam, in all the previously selected languages. Afterward, click 'Save & Next'."




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    Associate the Questions

    Step – 6

    NotesNote: This step should be done after the creation and review of the Question Bank.

    Now the “Sections & Questions” page will open where you can associate questions to exam, then click on Add Section.




    Once you click on 'Add section', the pop-up will open for creating the “Section” . Now select the section name and question bank to associate.
    1. Section Name: Name of the section
    2. Select Question Bank: Target question bank

    Upon clicking 'Save and Next,' a subsequent pop-up window will emerge, allowing you to designate the quantity of questions to be presented to candidates and determine the number of questions to be selected for evaluation from the available questions in the question bank, based on their level of severity.
    Just select the number of questions in the two sections namely 'selected questions' and 'evaluated questions' respectively. 


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    Associate the Candidates

    Step – 7 
    Info
    Note: You can associate candidates to the exam only after you have created candidate list in the candidate section.

    When you're on the 'Manage Candidates for Exam' page, you can associate a list of candidates with the exam by choosing the candidate list and then clicking 'Save and Next'. 




    You can also include and exclude the candidates by clicking on "actions" column and then click on "Include/Exclude" option  as depicted in the image. Then a new popup will open:



    You can include and exclude the candidates by moving them between the "Excluded Candidates" table and the "Associated Candidates" table. This can be done by clicking on the candidates' names and then selecting the arrow button as demonstrated.





    Once done, click on "Save and Exit".

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    Review Page

    Step – 8

    The Review Page will open, giving you an opportunity to verify the specified exam details before publishing it.





    Step – 10

    After checking all the necessary steps, you have to go to the bottom of the “Review Page” and click on “Looks Fine. Let’s Publish”.




    Hence the Exam is Created.


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